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Passwordstate Overview

Passwordstate is a web-based solution for secure management of passwords, for both individuals and teams of people.

Role based administration and end-to-end event auditing, provides a secure platform for password storage and collaboration. 256bit AES data encryption, code obfuscation and enterprise scalability makes it the Enterprise Password Manager of choice.

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Features Overview

Password Sharing for Teams of People
Share Passwords across teams of people by applying read only, modify or admin permissions. Permissions can be assigned to individuals or to security groups.
Update Passwords in Active Directory & Windows Servers
As passwords are updated in Passwordstate, you can also update the corresponding passwords in Active Directory or on Windows Servers.
Role-Based Access Control
Passwordstate is built upon the concept of role-based access. This includes access to password information, administering the Passwordstate application, and various features within Passwordstate. Read More.
Password History
Every historical change made to a password's detail is recorded, including who made the change. When viewing historical information for a password record, you can cycle through the changes on the screen with the changes being highlighted to you.
Prevent Password Reuse
Adopt consistent Password Management practices with the use of Password Policies, and enforce various settings such as Prevent Password Reuse.
Password Generators
Each user can save their own Password Generator options, or Password Lists can have specific Password Generator options assigned to it. Plenty of options are available including alphanumerics, word phrases, length, special characters, brackets, case sensitive, etc.
Time-Based Access to Passwords
There are multiple options available for time-based access within Passwordstate. This includes access to password information, or to the Passwordstate application itself - set an expiry date and access will automatically be removed. You can even remove someone's access to a password record the next time the password itself is changed.
One-Time Access
Provide one time access for users to password records, and automatically remove their access once the password is viewed or copied to the clipboard.
Send Auditing Data to Syslog Servers
In addition to the comprehensive auditing features in Passwordstate, you can also send auditing data to a syslog server if required.
Password List Templates
Ease the management of multiple password record types with the use of pre-saved Password List Templates.
Recycle Bin
Each time a password record is deleted, it is moved to the recycle bin. Information can be restored from the Recycle Bin at any stage assuming the Recycle Bin hasn't been emptied.
Password Strength Indicators
One of the most important aspects about a password is how strong the password is deemed to be. In Passwordstate you can have multiple Password Strength Policies, which can be assigned to different Password List. As the user enters a password, it will show them visually how strong the password is.
Customized Fields
Every Password List can have up to 12 different customized fields, 3 of which can be named any way you like. Each of the fields can also be set as mandatory if required.
Real-Time Notifications
Passwordstate has 39 different built-in email notifications. These can be customized or disabled by the Security Administrators of Passwordstate, and each user can specify which email notifications they would like to receive. Read More.
Account & Security Group Synchronization with AD
If required, Active Directory can tightly integrate with Active Directory. This includes authentication to the Passwordstate web site, and account and security group memberships synchronization. Options are available to delete or disable account status, depending on the status within Active Directory.
Auditing & Compliance Reporting
52 different events within Passwordstate are audited, with each of them being reportable by different roles within Passwordstate. This level of auditing facilitates compliance to various regulatory acts such as Sox & PCI DDS. Read More.
Expiring Passwords Management
Every password record can have an expiry date set, and then users can be reminded via email reports, visually on the screen, or via the Expiring Passwords Calendar view.
Configurable Password Hiding
By default passwords are masked on the screen with the standard characters ******. By clicking on these characters the password will be displayed. There are multiple options available for how long we wait until the password is against hidden, including a set period of time, based on Password Complexity or Password Length.
Bad Passwords
You can educate your users on the use of Bad Passwords, as Passwordstate includes almost 500 Bad Passwords which shouldn't be used. This list is configurable, and if a user enters a Bad Password they are informed they should choose a different one.
Automatic Logouts
To mitigate against people leaving their screens unlocked with Passwordstate being visible, and automatic logout period can be set for inactivity.
Audit Log Tamper Detection
Detect and report on any manual modifications to Audit Logging within Passwordstate.
Emergency Access
In the unlikely event all of your Active Directory domain controllers or IT Staff are unavailable, Passwordstate has an Emergency Access option if you choose to use it. Every aspect to this feature logs audit events and sends email notifications, even simply browsing to the hidden login page. The intention is to print out the Emergency Access details and store away safely somewhere i.e. secure safe.
Favorite Passwords
If you have some frequently used Passwords, you can tag them as your favorite with a list of them being available on the default 'Passwords Home' page.
Document Management
Upload documents and associate with individual Password records, or with entire Password Lists.
Import & Export Passwords
Multiple options are available for either importing or exporting passwords to csv files, depending on the permissions you have been granted. When importing passwords, you can first test the import to ensure the expected format is met.
Bulk Password Updates
The Bulk Update feature allows you to export all passwords records for a Password List to a csv file, make as many changes to the csv file as you like, then re-import and update the existing records.
Multi-Region Date Support
Passwordstate supports multi-region date formats so cross continent users can all share the same instance of Passwordstate.
Clipboard Clearing
As Password values are copied to the clipboard, you can set the amount of time before the clipboard is automatically cleared.
Multiple Authentication Options
Passwordstate support multiple authentication options including forms-based authentication, Active Directory authentication (manual or automatic) and ScramblePad Authentication - provides a randomized string of letters which must be matched against a pin number. Read More.
Secure Code & Data
To protect the privacy of sensitive data, all passwords are stored within the database using 256 Bit AES Encryption, and sensitive code is protected by the use of precompiled ASP.NET pages and obfuscated .NET Assemblies. Read More.
Enterprise Scalability
With multiple Active Directory Domain support, and built on Microsoft's web and database platforms, you can scale your solution from a single user to the enterprise. Read More.
High Availability
With the optional High Availability module, users are able to perform all normal operations within Passwordstate, except those which add or update data in the database. It's purpose is to provide you access to view your passwords in the event your production installation becomes unavailable for whatever reason. Read More.
Linked Passwords
In Passwordstate you can logically organize your Password Lists into Folders. On occasion you may need to have the same password visible across multiple Password Lists. This is possible by copying and linking the password record, and every change is reflected across each of the Password Lists.
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